High-quality early learning programs don’t happen by accident. They are planned with care. As a program leader, you help shape what each day looks like for children. A key part of that plan is keeping groups small and adult-to-child ratios low.
What the research says
Studies show that children do better when there are fewer children per adult. Teachers in these settings can give more attention and care. This helps keep children safe and supports their learning.
When ratios are smaller
- Children feel safer and get more one-on-one attention.
- Teachers are less stressed and can focus on each child.
- There are more chances for play, learning and connection.
But when there are fewer adults and larger groups of children, teachers spend more time managing behavior. They may give more commands and corrections. There is less time for talking, playing and connecting with children.
Quality First does not set rules for ratios or group sizes. But we encourage programs to go beyond what licensing rules require. This includes ADHS, DES, Tribal, or Military rules.
Tips to help lower ratios and group sizes
1. Learn more about ratios and group sizes
Aim for ratios and group sizes that follow expert advice. The American Academy of Pediatrics guidelines suggests lower ratios, especially for younger children.
2. Start with the youngest learners
Infants and toddlers need extra care during feeding, tummy time and diapering. Lower ratios for these age groups can make a big difference.
3. Optimize your staff schedule
Lowering ratios may require increasing staff, but thoughtful scheduling can help you do this efficiently. Many child care management software programs offer tools to help.
Hiring more staff to meet lower ratios can be costly — but with smart scheduling, you can meet requirements without overspending. Many child care management software tools offer features like:
- Real-time ratio tracking
- Automated staff scheduling
- Attendance forecasting
- Payroll integration
These tools help you maximize your current staffing, reduce overtime and ensure compliance — saving you time and money.
Need help choosing or using software? Early Childhood Business Solutions offers free, personalized support. Their team can help you explore child care management software that fits your program’s size, budget and goals. They’ll walk you through options and help you compare features. They can even help you get started. This lets you focus on what matters most: your children and families.
4. Provide support staff
You may not be able to hire more full-time staff. But adding a support teacher or floating staff member can help. This person can step in during busy times like meals or transitions. This eases the load on teachers and helps children get more attention.
5. Add volunteers and student teachers
While volunteers and student teachers don’t typically count toward meeting state ratio requirements, they can still be a big help.
- Invite family members to help during activities or routines.
- Contact the Early Childhood Education departments at local colleges to explore hosting student teachers.
If you have questions about regulatory requirements for volunteers, contact your representative such as your ADHS Compliance Officer.
Small changes, big impact
Even small changes can make a big difference. Think about what’s possible in your program. You might start with just one classroom. Remember, every step brings your program closer to providing the highest quality care for children and families.
Let’s keep the conversation going
What strategies have you used to lower ratios and group sizes in your program? What worked well for you? Share your ideas below and help inspire others.